You know that feeling you get when you go to send an important email from your work address, only to realise that your employer has the same email service as a 7-year-old using a Hotmail account? Yeah, it’s not great.
If you’re looking to up the professionalism of your work emails, Google Business Email is here to save the day. Not only does it look and feel more polished than a standard personal email account, but it also comes with advanced features that are designed to help keep your business safe and secure.
Plus, with Google Business Email, you can leverage the power of G Suite apps like Google Drive and Google Calendar – so you won’t have to juggle between different accounts anymore. In this post, we’ll show you how to get started with Google Business Email and why it’s worth investing in for long-term success.
Benefits of Using a Google Business Email
That's where Google Business Email comes in. This solution provides the same features and advantages of an enterprise-level email system, at a fraction of the cost.
Plus, you'll get the following bonuses:
A professional domain name for your business (yes, you can look official – that's the dream).
An extra layer of security with two-step authentication (time to lock up tight, because no one wants to deal with hackers).
Increased functionality for enhanced collaboration so that you can work smarter with colleagues and customers (seriously, it's like a tiny office inside your email).
Look – appearances matter. With Google Business Email, you'll get an advanced email system but without all the fuss that usually comes with bigger companies. And it doesn't hurt that it's practically free either! So why wait? Get on board and join all the cool corporate kids who are using GBE.
Different Tiers of Google Business Email Services
Secure your business email with Google Business Email! There are different tiers of Google Business Email services, each with its own advantages. The Basic plan is like a starter kit – it’s designed to help entrepreneurs just getting started and offers a custom domain, professional email address, and calendar access. And don’t worry – you can always upgrade later if you need more features.
For businesses ready to go all-in on security and storage, there’s the Business Plus plan which includes a 99.9% uptime guarantee and 24/7 customer support. And if you want to go even bigger, there's the Enterprise plan – this one gets you unlimited storage (because who doesn't need that?), encryption services, and advanced security settings so you can keep your data safe from those pesky hackers.
So whether your business is small or large, there’s sure to be a Google Business Email plan that fits your needs perfectly! Get secure today and rest easy knowing all your information is protected by Google's powerful technology.
Steps for Setting Up a Google Business Email Account
So you're ready to take the next step and secure your business with a Google Business Email—smart move. But don't worry if you're not an IT pro—this can be done with just a few clicks. Here's how:
Step One: Buy a Domain Name
Before anything else, you'll need a domain name that's unique to your business. It's like the address for your shop in the online world, so make sure it suits your brand and tells customers what you do. You can choose from popular options like .com, .net, or .org, or opt for something more creative.
Step Two: Subscribe to Google Business Suite
Once you have your domain name sorted out, head over to the Google Business Suite and subscribe to their plan of choice—it doesn't take long and will be worth every penny. You'll have access to an array of security tools that keep all of your data safe, as well as easy-to-use email web interfaces and collaborative apps.
Step Three: Connect Your Domain Name
Time to connect your domain name to the Google Business Suite—most providers make this pretty simple by providing detailed instructions on how to do so through their website or customer service team. Incidentally, when this is done properly all emails sent from that domain will be authenticated through SPF & DKIM security protocols (so hackers can't impersonate your domain). Easy peasy!
Troubleshooting Tips for Google Business Email
No matter how legit your business email may already be, there’s always room for improvement. If you take the time to troubleshoot and organise, you can become Google Business Email certified! Here are a few tips to help get you started:
Sort Your Emails
The first step to a secure email inbox is a bit of organizing. Create folders and labels; divide your emails into urgent, important and informational categories. Sorting your emails lets you stay better organized – plus, it makes it easy to find something when you need it.
Identify Senders
Google Business Email comes with an awesome feature that can help you identify legit senders from the suspicious ones. You can set up an automatic filter that moves any emails from unknown or suspicious senders directly into the trash folder. It's like having an assistant that scours through your email for potential threats—score!
Password Protection
Google recommends using different passwords for different accounts, and making sure these passwords are at least eight characters long with a combination of letters and numbers (not words). That way, if someone does manage to get their sticky hands on your email credentials, they won't be able to access any other accounts with the same credentials.
And if all else fails? Don't panic—Google offers 24/7 support in case you run into any problems while troubleshooting!
Security Features Offered With Google Business Email
When Google created Google Business Email, they had security top of mind. And why wouldn't they? You need your communication to stay safe and sound, and let's face it—who wants their juicy emails leaked out into the world? Not you!
Thankfully, Google has got your back. Here are just some of the many security features you get with a Google Business Email plan:
Two-factor authentication – this means that before someone can access your account, they have to have both a password and a unique code that's sent directly to you. So if a hacker somehow gets their hands on your password, without the code they won't be able to get in—clever indeed!
Virus scanning – this feature scans all incoming and outgoing emails for any malicious software so that none of your confidential information ever gets leaked out into the world. Plus, it deletes any suspicious-looking emails before they even end up in your inbox.
Data Loss Prevention (DLP) – this prevents users from accidentally sending or posting sensitive information—it's like an extra layer of protection for when you don't want Google snooping around in your business communications!
Strategies to Keep Your Google Business Email Secure
Keeping your emails secure is just as important as using them in the first place. After all, why bother sending emails if you can’t be sure that they’ll make it safely to the intended recipient?
Luckily, Google Business Email offers plenty of strategies to protect your online messages and accounts. Here are a few simple steps you can take to ensure your business email remains secure:
Two-Step Verification
Use two-step verification when logging into your business email account. This requires entering both your username and password at login, plus a unique verification code sent via text or phone call. This extra layer of security ensures an unauthorized user won’t get access to your account.
Implement a Password Policy
Create a strong password and adjust it regularly. Be sure to include numbers, symbols, capital letters, and lowercase letters. Additionally, you can use a password manager system like LastPass to generate, store and update passwords securely across multiple devices.
Identify Suspicious Activity
Be on the lookout for strange activity such as suspicious emails or unusual logins from unfamiliar IP addresses. If you notice anything out of the ordinary, take immediate action by changing passwords and reviewing recent activity logs.
Follow these tips to secure your Google Business Email account so you can relax knowing you’re keeping cyber criminals at bay!
Conclusion
The best way to do that? Invest in the right tool — Google Business Email. With its robust range of features, you can be sure your business is secure while giving your customers the best experience possible.
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